Allowances are promotions offered to the retailer by their Vendors, usually in the form of a price reduction. The allowance amount is deducted from the purchase order at the time the product is ordered. The Allowance task allows the user to enter and track allowances. As the product is ordered, Retail creates an entry for the Allowance in the Open a Purchase Order and Receive and Invoice task. The allowance amount in effect is automatically deducted from either the PO or Invoice.

The screen opens to the Edit an Allowance screen. To Add an Allowance, click on the Add an Allowance button from the toolbar.

  1. Enter the product’s UPCUPC_code. The following product information displays:
    • Description: The product description as entered in Product Maintenance is displayed in this field.
    • Item Code: The Vendor may refer to the product by the Item code rather the UPC.
    • Pack and Size: Pack is used for determining the product’s case cost. The size field is used for the size of an item, for example, 12 oz.
    • Case Cost: The Case Cost displays for the selected vendor as it is entered in Product Maintenance.
  1. Select the VendorVendor from the drop down box. (Only Vendors set up in the Product Maintenance/Vendors tab, for the select product, will display in the drop down). Or:
  2. Select a Product Group 6DAI6Wto create allowances for an entire Product group. Product Groups are created in Product Group Maintenance.
  3. Enter in the following fields:
  4. Allowance Description: Add or Edit a short description describing the allowance.
    • Start Date: Enter the Start Date for the allowance to be in effect.  Products ordered through the Open a Purchase Order form, Receive an Invoice form or Wireless module will reflect allowances for the time range selected. 
    • End Date: Enter the End Date for the allowance to be in effect.  Products ordered through the Open a Purchase Order form, Receive an Invoice form or Wireless module will reflect allowances for the time range selected.
    • Suggested Price: This is only a suggested price taking into consideration the amount of the Allowance or Bill Back. This is calculated by the current normal price from the product file.
    • Allowance Amount: The amount quoted by the vendor for the promotion.  For example, the amount reduced from the next purchase order as specified by the vendor.  The allowance is figured by the case.  

End_Date_for_Allowance

  1. Click on the Save button from the Toolbar. Once the Allowance is saved the information is added to the Allowance grid box.

To edit an existing Allowance, press the Edit an Allowance button from the Toolbar. Double click the Allowance from the GridAllowance_Grid.  Make sure to press the Save button in the Toolbar to save your changes.

Note:        The Net CostNet_Cost is calculated as Case Cost minus Allowance Amount.

Once the Allowance is created the allowance amount displays in the Allowance field for each item entered into the Open a Purchase Order and/or Receive an Invoice task.

Tips: Click on the Create a Filter Filter_Allowances button from the Toolbar to filter Allowances by Vendor and Expire Date.

To delete the current Allowance, click the Delete Current record button from the Toolbar.

See Also:

Bill Backs