The Weekly Balance Summary dialogue gives the user a summary of all sales for the week selected. The purpose is to give the user a feel for the week’s business from a cash flow perspective. The form begins with Sales and ends with the Deposit.


There are two selections for printing reports: The regular Weekly Balance Summary Report with all of the departments listed separately, or the Aggregate Department Weekly Summary Report.

Begin by selecting the Start Date. The End Date will automatically default to one week.

The days of the week are displayed across the top of the columns. The days are dependent upon the date that the user selected, so the user may begin from any day of the week.

  1. Store Sales are displayed by Department. Under the list of the departments, the Tax summary for each day is shown. This is tax collected and is included in the sum calculation below.
  2. The middle section of the form displays Total Sales. This sum is all the monies that were collected for the day.
  3. In the second grid 4 groups of information are displayed.
    1. The First Group is added to total sales. The sales numbers account for all monies taken in to arrive at a predicted deposit. So these numbers are not in the sales number but were monies taken in.
      • Over/Shorts for each day, as entered in Till Statistics and Balancing.
      • Paid Ins = PI, I1, I2, I3, I4, I5
      • Paid Outs = PO, O1, O2, O3, O4, O5
      • Received on Account  = RA, received on In Store Charge Accounts.
    1. The Second Group is subtracted from total sales. These are forms of tender that are not taken to the bank but deposited in another way.
      • Credit Card amounts
      • Debit Card amounts
      • Manufacturer Coupons
      • Electronic Cash
      • Electronic Food Stamps
      • In-Store Charges
      • Food Stamps
      • Total of Non-Deposit amounts
    1. The Third Group shows tenders that are deposited.
      • Cash
      • Check
      • Misc. = All other tenders that are marked as Depositable in Tenders Maintenance.
    1. The Fourth Group shows the Deposits.
      • System Deposit = The amount the System has calculated to be deposited in the bank.
      • Each Deposit is broken down: Cash, Check, WIC, and any other amounts according to the tenders marked “Depositable” in Tender Maintenance.
      • Actual Deposit = The deposit amount the user has entered into Safe Statistics and Balancing.
      • Safe Variance = The difference between the System Deposit and the Actual Deposit.