Checkstand Functions

Checkstand Functions: Allows the user to maintain attributes related to certain transaction keys used on the checkstands.

The following Transaction keys are available:

Blind Tills (BT): Enter BT at the Front End to perform a countdown of the till.
Credit Manual (CM): Enter CM on the Front End to perform a manual Card transaction, when the Credit or EBT Card cannot be read by the PIN pad.
Cancel Transaction (CN): Use the Cancel Transaction (CN) to cancel an entire transaction at the Front End. The key sequence is CN {Enter}.

Tip: Set the Maximum Limit to a large figure and check “Yes’ the ‘Allow Manager Override’ check box for the last level of security. This would always ensure you could cancel out of a transaction (with the proper level of security) at the Front End.
Note: Canceled transactions can be viewed in Electronic Journal.

Discount A (DA): Use the Discount A (DA) Transaction key to key in a percentage discount for products or department items flagged with Discount Category A. The key sequence for a 5% discount is 5DA {ENTER}.

Note: Security for discounts is figured on the discounted amount not the total order.

Discount B (DB): Use the Discount B (DB) Transaction key to key in a percentage discount for products or department items flagged with Discount Category B. The key sequence for a 5% discount is 5DB {ENTER}.

Note: Security for discounts is figured on the discounted amount not the total order.

Discount Line Item $ (DN): Use the Discount Line Item $ to discount a product or department sale by a Dollar amount. The key sequence for a $2.00 discount for products is 200DN UPC {ENTER}.

The key sequence for a department sale is 200DN500DP10 {ENTER}. This would give the customer $2.00 off a $5.00 product in department 1 sub 0.
Note: Line Item Discount is only applicable to products set up with unit pricing.

Discount Removed (DR): Use the Discount Removed (DR) to remove a customer discount from an order. The key sequence is DR {ENTER}. This will remove any customer discount that is attached to the customer number setup through Customer Maintenance task.

Note: Security for the discount removed is figured on the discounted amount not the total order.

Discount Line Item % (DT): Use the Discount Line Item % to discount a product or department sale by a Percentage amount. The key sequence for a 2% discount for products is 2DNUPC {ENTER}. The key sequence for a department sale is 2DT500DP10 {ENTER}. This will give the customer 2% off a $5.00 item in department 1, sub 0.

Note: Line Item Discount is only applicable to products set up with unit pricing.

Paid In (I1-I5): User configurable Paid In transaction keys. For example, click on I1 and enter a new description of a Paid In in the Transaction Key description box. The description will be displayed on the Front End, the receipt, and the till balancing forms.
Coupon (MC): Use the Coupon (MC) key to key in a manufacture coupon to an open department. Security levels can be set to determine at what security level a cashier can ring up a manufacture coupon to an open department. This can be used when the manufacturer coupon does not scan correctly on the Front End.

To include manufacturer coupons on the grand total of savings on the receipt and Front End, enter IncludeCouponOnSavings=1 in the MISC. section of the ros.ini file.

No Sale (NS): Use the No Sale (NS) Transaction key to open the cash drawer a cashier on the Front End. Security levels can be set to determine at what security level a cashier can open the drawer with out a manager’s override.
Paid Out (O1-O5): User configurable Paid Out transactions keys. For example, click on O1 and enter a new description of a Paid Out in the Transaction Key description box. The description will be displayed on the Front End, the receipt, and the till balancing forms.
Paid In (PI): Use the Paid-In (PI) Transaction key to ring in a Paid-In transaction. The key sequence for a $5.00 Paid-In is 500PI {ENTER}. Paid-ins are not figured in the Store Sales calculation.
Price Override (PK): Use the Price Override (PK) Transaction key to override a price for a UPC or PLU code at the Front-end. The key sequence for a $5.00 override is 500PKUPC {ENTER}.
Paid Out (PO): Use the Paid-Out (PO) Transaction key to ring in a Paid-Out. The key sequence for a $5.00 Paid-Out is 500PO {ENTER}. Paid-Outs are not calculated in the Store Sales total. An example of a Paid-Out might be to pay a newspaper delivery boy
Received on Account (RA): Use the Received on Account (RA) Transaction key to ring a payment for a charge customer. On the Front End, first enter the customer’s card number. The key sequence for a $50.00 payment towards a customer is 5000RA {ENTER}. The customer’s balance will be reflected in the Instore Charge Maintenance task.
Refund (RF): Use the Refund (RF) Transaction key to refund an item or department sale. The key sequence for a $5.00 refund is RF500UPC or Dept code {ENTER}. To refund the full price of the product, enter RFUPC {ENTER}

Note: If a customer number is entered on an order with a refund, the discount is subtracted from the refund.

Reprint Receipt (RP): Use the Reprint Receipt (RP) Transaction key to reprint a receipt. Security levels can be set to determine at what security level a receipt can be reprint. The receipts must be reprinted before the next transaction.
Surcharge - Category A (SA): Use the Surcharge A (SA) Transaction key to key in a percentage surcharge for products or department items flagged with Category A. The key sequence for a 5% surcharge is 5SA {ENTER}.

Note: Security for surcharge is figured on the surcharge amount not the total order.

Surcharge - Category B (SB): Use the Surcharge B (SB) Transaction key to key in a percentage surcharge for products or department items flagged with Category B. The key sequence for a 5% surcharge is 5SB {ENTER}.

Note: Security for surcharge is figured on the surcharge amount not the total order.

Sign Off (SO): Use the Sign Off (SO) Transaction key to Sign Off a cashier from the Front End. Security levels can be set to determine at what security level a cashier can sign off with out a manager’s override.
Suspend Receipt Print (SR): Used to suspend the printing of the receipt during the transaction.
Store Coupon (ST): Use the Store Coupon (ST) key to key in a Store Coupon to an open department. Security levels can be set to determine at what security level a cashier can ring up a Store Coupon to an open department.
Tax Exempt Total (TETL): Use the Tax Exempt Total key to remove tax from an entire order. Security levels can be set to determine at what security level a cashier can tax exempt an entire order.
Void (VD): Use the Void (VD) Transaction key to void off an item from an order. The key sequence to void off the last item on the sale is VD {ENTER}. To void off any other item key in VD and enter the product exactly how it was keyed in the first time.

By default, VD checks the void accumulation against the Void Total (VDTL) security. To disable this feature, enter ExcludeVDTLOnVD=1 in the Misc. section of the ros.ini file. For example: VD is set for 2.00 for an employee with level 1 security. VDTL is set for 6.00 for the same employee security level. If the employee voids 4 items at 2.00 each, he will reach the Void Accumulation limit and will be asked for a manager override.

Void Total (VDTL): Use the Void Total (VDTL) Transaction key to void off the entire order. The key sequence to void the sale is VDTL {ENTER}.

By default, VD checks the void accumulation against the Void Total (VDTL) security. To disable this feature, enter ExcludeVDTLOnVD=1 in the Misc. section of the ros.ini file. For example: VD is set for 2.00 for an employee with level 1 security. VDTL is set for 6.00 for the same employee security level. If the employee voids 4 items at 2.00 each, he will reach the Void Accumulation limit and will be asked for a manager override.

WI (WIC Override): Use the WIC (WI) Transaction key to toggle an order at the Front End to accept WIC only. Security levels can be set to determine at what security level a cashier can accept a non-WIC product without a manager’s override.

NOTE: This is only for WIC items, not WIC CVV.
If the cashier is required to enter a start and end date of the WIC vouchers, 2 entries must be made in the ros.ini file: WICStartDateRequired=1 and WICEndDateRequired=1. By default, the dates are not required.

Refund_RF

WIC_Override

Click on the object from the Checkstand Transaction list. You may use the scroll bar to find and click on the desired Transaction key. The Transaction Key field displays the currently selected Transaction Key from the Transaction Keys list.
From the General tab edit the following limits for the selected transaction key:

Minimum: Minimum amount allowed for a selected transaction key.
Require Mgr Override: Flag if a manager override is required on the minimum amount.
Maximum: Maximum amount allowed for a selected transaction key. This is an absolute maximum and may not be overridden by a manager.
Allow Reason Codes: A flag in this field indicates that reason codes can be required for the selected transaction key.
Reasons Required: A flag designates if reason codes are required for this transaction key. This will force the cashier to select a reason for the transaction on the Front End. To add a reason, put a check in the box. Then select the Reason Codes button from the toolbar, and all the reason in the Reason Code screen.

From the Security Levels TabTransaction_Keys_Security_Levels assign a security level (if applicable) for each level you wish to set up security, by pressing the Add Button.Add_Security_Level_1 Enter the AmountAmount_1 that an employee with that security level will be allowed to handle for each transaction.
Press the Save button in the toolbar to save your changes. These will be displayed in the Security Levels Grid.Security_Levels_Grid
Repeat steps 1 thru 4 for each Transaction key you wish to edit.
Update checkstand with the Synchronize Checkstands with Setup.

Note: Click on the Reason Codes button in the Toolbar to setup Reason Codes for Transaction Keys. Reason Codes must be created for each Transaction Key before Reason Codes can be used at the Checkstand.